RoSPA Advanced Drivers and Riders Thames Valley

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RoSPA Advanced Drivers and Riders Thames Valley Group Privacy Policy

Last updated: 18th May 2021

This policy is set by the RoSPA Advanced Drivers and Riders Thames Valley Group Committee and will be reviewed annually, or when a need arises, whichever is sooner. Updates will be published on the RoSPA Advanced Drivers and Riders Thames Valley Group website.

Our contact details 

Name: RoSPA Advanced Drivers and Riders Thames Valley Group


The type of personal information we collect 
We currently collect and process the following information:

  • Personal identifiers and contact details – for example full name, postal address, email address;
  • Membership type and related characteristics – for example, age if applying for Under 26 membership;
  • Information necessary to administer and deliver our services – for example, availability for training, information about your driving and riding and aspects you would like help with, event bookings, and information we need to respond to your enquiries;
  • Technical information automatically collected during use of webpages and online services – see Cookies Policy;
  • Any other information you choose to share or publish – for example, comments on an online message board.

How we get the personal information and why we have it
Most of the personal information we process is provided to us directly by you for one of the following reasons:

  • Joining and administering your membership;
  • Undertaking or delivering training;
  • Receiving advice and responses to enquiries;
  • Participating in events and other group activities;
  • Staying informed of our news, events and services.

We also process the following information which is not provided by you directly:

  • Information created as part of using or delivering our services – for example, Tutors need to make notes about your driving or riding in order to provide you with feedback and relevant training;
  • Technical information automatically collected during use of webpages and online services – see Cookies Policy below.

We use the information that you have given us in order to:

  • Administer memberships, including processing membership fees;
  • Arrange and enable participation in events and other group activities;
  • Plan and coordinate our services;
  • Provide relevant training, advice and responses to your enquiries;
  • Keep you informed of RoSPA Advanced Drivers and Riders Thames Valley Group news, events and services;
  • Follow guidance of, and comply with, governmental and regulatory bodies.

We may share this information with

  • Other organisations who provide services to us – for example, suppliers of hosting and storage, printing, IT software and tools that we use for administration and communication purposes, and maintenance and support of these;
  • Organisations involved in delivering events and other group activities.

Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:

  • We have a legitimate interest;
  • We have a legal obligation – for example, to meet HMRC requirements;
  • Your consent for optional services and benefits – such as social media or contributing content to our publications.

You can find out more about our communication methods and set your main communication preferences via your membership record in MemberMojo.

If you are on social media, we leave it up to you to choose whether you use it to communicate with us. You can control this via your own social media account(s).

With the exception of publication content, you are able to remove your consent for specific optional services and benefits at any time. You can do this by contacting

A note on test scores and feedback:
Please note that RoSPA HQ does not inform us of test results and it is not mandatory for Associates to inform their Tutor or Training Officer of their test scores or feedback. Associates are however invited to update us not only in order to inform us of their training outcome, enable us to monitor how the group is performing overall and also of the training standards that are being achieved by our tutors. In addition associates can only move their status to full membership if they can demonstrate a test pass. Associates can also provide their test scores for publication in the newsletter if they wish.

How we store your personal information

The services of RoSPA Advanced Drivers and Riders Thames Valley Group are delivered and administered by volunteers (Committee Members and Tutors).

We always aim to keep information storage, access and handling to a minimum and a ‘need to know’ basis. For example, the Membership Secretary does not have ongoing access to details of your training but may be provided with some specific details if necessary to respond to an enquiry from you or complete a specific administrative task.

As a voluntary organisation without an office, our processing involves a combination of third party online tools, storage and email accounts, and some use of volunteers’ own equipment, such as mobile phones, notebooks, and computers and printers at home.

The main third party online tools that we use for central administration are:

The main third party online tools that we use to provide optional services and benefits are:

Further information about third party services and their policies can be found on their websites.

All volunteers are briefed on the Group’s Privacy Policy at induction and annually. They are asked to handle only the minimum information they need to fulfil their role, and protect all information they handle from unauthorised access, for example by password protecting information that they store digitally.

We keep information for the following periods, after which we will dispose of it by deleting digital records and destroying paper records:

  • Membership information, training status and other information necessary to administer and deliver our services – no longer than 12 months after membership expiry; or legal obligation fulfilled, whichever is the latter;
  • Technical information automatically collected during use of webpages and online services – see Cookies Policy;
  • Any other information you choose to share or publish will remain shared or published as per the policy and options of the channel or publication, and the choices that you make on these, and so could be held indefinitely. For example, some social media channels will provide self-service options to edit or delete information you have shared. However, due to its nature, printed content such as items in newsletters cannot be deleted once published. Please ensure you are satisfied with the policy and options available before sharing via any given channel or publication.

Your data protection rights

Under data protection law, you have rights including:

Your right of access – You have the right to ask us for copies of your personal information.
Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing – You have the right to object to the processing of your personal information in certain circumstances.
Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at if you have any questions or wish to make a request.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane

Helpline number: 0303 123 1113
ICO website:


Cookie policy (UK)

This Cookie Policy was last updated on January 4, 2023 and applies to citizens and legal permanent residents of the United Kingdom.

1. Introduction

Our website, (hereinafter: “the website”) uses cookies and other related technologies (for convenience all technologies are referred to as “cookies”). Cookies are also placed by third parties we have engaged. In the document below we inform you about the use of cookies on our website.

2. What are cookies?

A cookie is a small simple file that is sent along with pages of this website and stored by your browser on the hard drive of your computer or another device. The information stored therein may be returned to our servers or to the servers of the relevant third parties during a subsequent visit.

3. What are scripts?

A script is a piece of program code that is used to make our website function properly and interactively. This code is executed on our server or on your device.

4. What is a web beacon?

A web beacon (or a pixel tag) is a small, invisible piece of text or image on a website that is used to monitor traffic on a website. In order to do this, various data about you is stored using web beacons.

5. Cookies

5.1 Technical or functional cookies

Some cookies ensure that certain parts of the website work properly and that your user preferences remain known. By placing functional cookies, we make it easier for you to visit our website. This way, you do not need to repeatedly enter the same information when visiting our website and, for example, the items remain in your shopping cart until you have paid. We may place these cookies without your consent.

5.2 Marketing/Tracking cookies

Marketing/Tracking cookies are cookies or any other form of local storage, used to create user profiles to display advertising or to track the user on this website or across several websites for similar marketing purposes.

5.3 Social media

On our website, we have included content from Facebook to promote web pages (e.g. “like”, “pin”) or share (e.g. “tweet”) on social networks like Facebook. This content is embedded with code derived from Facebook and places cookies. This content might store and process certain information for personalised advertising.

Please read the privacy statement of these social networks (which can change regularly) to read what they do with your (personal) data which they process using these cookies. The data that is retrieved is anonymised as much as possible. Facebook is located in the United States.

6. Placed cookies

Google Fonts

7. Consent

When you visit our website for the first time, we will show you a pop-up with an explanation about cookies. As soon as you click on “Save preferences”, you consent to us using the categories of cookies and plug-ins you selected in the pop-up, as described in this Cookie Policy. You can disable the use of cookies via your browser, but please note that our website may no longer work properly.

8. Enabling/disabling and deleting cookies

You can use your internet browser to automatically or manually delete cookies. You can also specify that certain cookies may not be placed. Another option is to change the settings of your internet browser so that you receive a message each time a cookie is placed. For more information about these options, please refer to the instructions in the Help section of your browser.

Please note that our website may not work properly if all cookies are disabled. If you do delete the cookies in your browser, they will be placed again after your consent when you visit our websites again.

9. Your rights with respect to personal data

You have the following rights with respect to your personal data:

  • You have the right to know why your personal data is needed, what will happen to it, and how long it will be retained for.
  • Right of access: You have the right to access your personal data that is known to us.
  • Right to rectification: you have the right to supplement, correct, have deleted or blocked your personal data whenever you wish.
  • If you give us your consent to process your data, you have the right to revoke that consent and to have your personal data deleted.
  • Right to transfer your data: you have the right to request all your personal data from the controller and transfer it in its entirety to another controller.
  • Right to object: you may object to the processing of your data. We comply with this, unless there are justified grounds for processing.

To exercise these rights, please contact us. Please refer to the contact details at the bottom of this Cookie Policy. If you have a complaint about how we handle your data, we would like to hear from you, but you also have the right to submit a complaint to the supervisory authority (the Information Commissioner’s Office (ICO)).

10. Contact details

For questions and/or comments about our Cookie Policy and this statement, please contact us by using the following contact details:

RoADAR Thames Valley
United Kingdom
Email: ku.gro.gvtradaor@retsambew

This Cookie Policy was synchronised with on December 11, 2021